Organizations wishing to host a regatta in BC must follow Rowing Canada Aviron’s Event Sanction policy and submit a Sanction Application in order to have the event sanctioned. Sanction allows the regatta to be covered by RCA insurance and officiated by RCA umpires in order that regattas can be both safe and fair for all participants.
Submitting a Sanction Application
As of April 2018, all Sanction Applications are now submitted online through the RCA Web Registration System. To submit a Sanction Application, log on to your personal account in the system. At the top of the My Account page is a red button to “Propose an Event”. This will lead you to the sanction application. The application can be saved as long as there is something in each of the fields (even just one character). To return to a previously saved application, log on to the system and scroll to the bottom of your My Account page. There is a section for your proposed events where you will be able to re-open the application.
Once an application has been submitted, you will no longer be able to edit it. An automated alert will be sent from the system to Rowing BC with notification that an application has been submitted.
As of April 1, 2018 Regatta Central is the registration website that all events across Canada will use. When your sanction application is received by the Rowing BC office, Rowing BC will trigger your event details to be shared with Regatta Central. This will allow you to begin creating the registration website early. No registrations can be processed until full sanction is approved. For help setting up the event details in RegattaCentral, contact firstname.lastname@example.org.
Your sanction application will be reviewed first by the Rowing BC Regatta Committee. If there are any concerns or questions, they will reach out to you for further clarification. When the Regatta Committee feels confident that your application is ready for approval, it will be passed to the Rowing BC Board for final approval. You will be notified directly from the RCA WebReg system when your sanction application has been approved.
In 2019, Rowing BC Sanctioning will be completed on a pre-set timeline:
- LOCs are responsible to submit their sanctioning documentation in accordance to the new timetable;
- LOCs are welcome to submit their application ahead of schedule to allow the event to be visible on Regatta Central even longer;
- Sanctioning Timeline:
- January – March Events – submission deadline = January 3, 2019 (decisions ready the week of January 14, 2019);
- April – May Events – submission deadline = January 28, 2019 (decisions ready the week of February 18, 2019);
- June – August Events – submission deadline = April 8, 2019 (decisions ready the week of April 29, 2019);
- September Events – submission deadline = May 20, 2019 (decisions ready the week of June 10, 2019)
- October – December Events – submission deadline August 5, 2019 (decisions ready the week of August 26, 2019)
All sanctioned events in BC will be assessed regatta participant fees at a rate of $4 participant/day (until March 2018). Regatta organizers are required to ensure that this fee is reflected in fees collected from participants via the RegattaCentral system. A guide on how to set up the Rowing BC $4 participant/day fee in RegattaCentral is available here.
Starting April 1, 2019, all sanctioned events in BC will be assessed seat fees for participants at a rate of $3.50 per seat. This fee will be auto-calculated through the RegattaCentral system.
For support with any aspect of this process, please reach out to email@example.com or 604-273-4769.
The resources below are intended to assist Local Organizing Committees in the process of preparing a regatta sanction application, or while planning aspects of the regatta:
- RCA Regatta Manual (.pdf)
- RCA Event Sanction Policy (.pdf)
- RCA Event Sanction Overview (.pdf)
- RCA Sanction Application Supporting Information (.pdf)
- Fillable Emergency Action Plan Template (.pdf)
- 2018 RCA Rules of Racing
Rowing BC Competition Review
As action steps from the Rowing BC Competition Review, LOCs are encouraged to be informed of, and try to include, the following initiatives in their regatta planning:
Chief Umpire Reports
Following the regatta, the Chief Umpire will complete an Event Report which will be shared with the Rowing BC office and the Local Organizing Committee. This report provides an opportunity for feedback and discussion between the Local Organizing Committee and the Chief Umpire.
Fully detailed Chief Umpire Guidelines are available here.
Rowing BC is invested in helping LOCs across the province continue to improve the regattas they are able to host. To assist in this process, a regatta feedback tool has also been created and can be found here. LOCs are encouraged to include a link to this feedback tool in their regatta package and any post-event information that is shared.