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Help us host the 2019 RCA National Rowing Championships and Canada Cup

The 2019 RCA National Rowing Championships and Canada Cup will take place Sept. 26-29, 2019 at Burnaby Lake. The planning and preparation relies of a dedicated team of volunteer Organizing Committee members from across the province.

We are looking for six new individuals to join the Organizing Committee for the 2019 year. The open positions include:

  • On-Site Hospitality Lead
  • Banquet Hospitality Lead
  • Volunteer Coordinator (2)
  • On-Site Support
  • On-Water Operations

Position descriptions for each of these roles are available below.

Email admin@rowingbc.ca if you would be interested, or know of someone who would be interested, in one of these roles.


On-Site Hospitality

The On-Site Hospitality Lead is the primary contact for the planning and organizing of the concession area and any food trucks that are invited to the event. In addition, they will plan the meals for umpires and other regatta volunteers. They are also involved in decisions regarding how to use the indoor pavilion space to best meet the needs of all regatta attendees. They will work closely with the Volunteer Coordinator to ensure a sufficient number of concession volunteers are arranged and shift times support the smooth running of the concession area. This individual also looks after the creation of ‘Best in BC’ gift bags for the umpires volunteering their time to support this regatta, and will make decisions on what type of swag item will be purchased for athletes attending the event.

The On-Site Hospitality Lead should expect to participate in Organizing Committee conference calls five times throughout the year, with additional check-ins on an as-needed basis with the Regatta Chairs. During the regatta week, this individual will be committed on-site Thursday – Sunday roughly 6 AM-6 PM. As a thank you for the time and effort put into making the regatta a success, the on-site hospitality lead is invited to attend the National Rowing Championships Banquet with the other Organizing Committee members at the wrap-up of the regatta.

The ideal individual for this position would have experience running an event concession, be comfortable leading a team of volunteers, and have access to transportation for delivering necessary items to the regatta site.


Banquet Hospitality

The Banquet Hospitality Lead is the primary contact for the planning and organizing of the National Rowing Championships Banquet and related appreciation events for coaches, umpires and VIPs. They will work closely with the Regatta Chairs to determine the specifics for each of these events, and then work with the Hilton Vancouver Metrotown to ensure appropriate arrangements are made. This individual will be the lead on designing the schedule, scripts and powerpoints for the banquet, and prepare everything necessary for the medal presentations including ordering medals in advance of the event.

The Banquet Hospitality Lead should expect to participate in the Organizing Committee conference calls five times throughout the year, with additional check-ins on an as-needed basis with the Regatta Chairs. During the regatta week, this individual’s commitments will be mostly centered around the running of evening appreciation events, with the largest commitment being on the day of the banquet when results will need to be input into the banquet powerpoint throughout the day, and the medal presentation order finalized. As a thank you for the time and effort put into making the regatta a success, the on-site hospitality lead is invited to attend the National Rowing Championships Banquet with the other Organizing Committee members at the wrap-up of the regatta.

The ideal individual for this position would have experience running a large banquet or similar events, and feel confident with script writing and powerpoint creation.


Volunteer Coordinators (two positions)

The Volunteer Coordinators are the primary contact for the recruitment, scheduling and training of volunteers to support all areas of the regatta execution. They will create the online volunteer sign-up system using SignUp.com, update the Volunteer Manual, and make use of a variety of methods to recruit the required number of skilled volunteers. They will work closely with all other Organizing Committee members to ensure that the number of volunteers and shift lengths advertised will meet the needs of each area of the regatta. On the regatta days, the Volunteer Coordinators will be available at the Volunteer Check-In and on the dock to welcome volunteers as they arrive, and prepare them for success in their given shift.

The Volunteer Coordinators should expect to participate in Organizing Committee conference calls five times throughout the year, with additional check-ins on an as-needed basis with the Regatta Chairs. During the regatta week, this individual will be committed on-site Thursday – Sunday roughly 6 AM-6 PM. As a thank you for the time and effort put into making the regatta a success, the Volunteer Coordinators are invited to attend the National Rowing Championships Banquet with the other Organizing Committee members at the wrap-up of the regatta.

The ideal individuals to fill these two positions would have experience recruiting and managing volunteers, and have experience in a regatta format. In-person asks have historically been much more effective than emails, newsletters and social media, so availability to attend other events in the lead up to this regatta in order to make personal connections and recruit volunteers would be beneficial.


On-Site Support (primarily to event logistics and racing)

This is the second of two on-site support positions. This on-site support leader will be intimately involved in the preparation of the regatta, especially around registration and race logistics, in order to be an effective problem solver on the regatta days to deal with communicating race delays, and handling scratches or name changes. With support from Rowing BC Staff, they will set up the online registration system and handle registration-related questions in the lead up to the event. On the regatta days, they will be available in the Regatta Office to deal with any questions, comments, concerns as they arise.

This on-site support leader should expect to participate in Organizing Committee conference calls five times throughout the year, with additional check-ins on an as-needed basis with the Regatta Chairs. During the regatta week, this individual will be committed on-site Thursday – Sunday roughly 6 AM-6 PM. As a thank you for the time and effort put into making the regatta a success, the on-site support leader is invited to attend the National Rowing Championships Banquet with the other Organizing Committee members at the wrap-up of the regatta.


On-Water Operations

This on-water operations volunteer will work with a three other pre-existing Organizing Committee volunteers to coordinate the planning of logistics related to the course layout and required on-water components, as well as the safety/umpire boats. On each regatta day, this individual will help to ensure that volunteers helping with umpire boats and safety boats are directed to the right equipment and instructed on how to use it before starting their shift, and that adaptations are made if a motor suddenly isn’t working or a volunteer is missing. They will arrange for a volunteer motor mechanic to be on-site for the regattas, and ensure that gas is filled up daily.

This on-water operations volunteer should expect to participate in Organizing Committee conference calls five times throughout the year, with additional check-ins on an as-needed basis with the Regatta Chairs. During the regatta week, this individual will be committed on-site Thursday – Sunday roughly 6 AM-6 PM. As a thank you for the time and effort put into making the regatta a success, the on-water operations volunteer is invited to attend the National Rowing Championships Banquet with the other Organizing Committee members at the wrap-up of the regatta.

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